Executive Committee Mtg 04-16-24

President's Report

Page 48 of 55

12/14/2023

Function Sheets (BEOs)

Base price (per person / per dozen, etc.) Tax non-negotiable Service charge % additional to facility to offset costs (usually obligatory, occasionally negotiable) Gratuity % additional to facility for staff ++ tax + gratuity +++ tax + gratuity + service charge F&B Budgets

Include all set up, AV and F&B Include costs by item Primary coordinating document for all in-house departments that will be involved with a function Primary control document for meeting planner

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F&B Budgets

Guarantee – your commitment for expected number of guests that you will be charged for Required 48-72 hours prior to event Overage above guaranteed 3% to 5% Final charge is guaranteed number or actual number served, whichever is higher

BEOs !

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Audiovisual (AV) | Food & Beverage (F&B)

• What types of audio and visual (lights) equipment do you need for your event? • What F&B functions will you host? • What foods will you serve? How will you prepare for common dietary requests? • What types of service staff will you need?

Plan Your EVENT!

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