Executive Committee Mtg 04-16-24

President's Report

Page 49 of 55

12/14/2023

Accommodations

Analyze needs and options • Airline, taxis, charter buses Negotiate and contract suppliers Inform participants of reservation process and responsibility • Deadlines • Rates • Self-booking Transportation

• Inform participants of reservation process and responsibility ▪ Housing bureau ▪ Self-booking • Monitor room bookings and rooming lists, if necessary

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Transportation to the destination Transportation within the destination • To/from airport/train station • To/from accommodation Other Attendee Movement

Signage

The signage requirements for most events can be categorized into six areas:

1. Office / service areas 2. Directional assistance 3. Function room ID 4. Ground transportation 5. Sponsorship 6. General event information

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Conventional Signs

Sign Sustainability

• Use durable signage. • Use substrate (cardboard, wood). • Limit non-recyclable materials. • Create up-cycled and consumer products. • Donate to schools and hospitals.

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